/ Asked by Claudia
I am writing a cover letter but I cannot find the name of the person hiring for this position. Someone suggested I write ‘To Whom it May Concern’ but I feel this is far too general. Is there any other way to address this issue?
Answered by Mandy, Hiring Expert at Mutual of Omaha, on Monday, March 21, 2016
I would suggest addressing the cover letter to "Dear Hiring Manager or Dear Recruiter. You can also call the company's HR department to see who the recruiter or hiring manager is for the position to make it more personable.  I also think it's fine to address it  "To Whom it May Concern." 
Answered by Stephanie, Hiring Expert at Archer Daniels Midland, on Tuesday, March 22, 2016
Great question!  I would simply address the cover letter to the HR Recruiter or Hiring Manager. Sometimes you can do research on the company website or LinkedIn to get actual names of those hiring for the position.
Good luck!
Answered by Ashley, Hiring Expert at Cardinal Health, on Wednesday, March 23, 2016
I personally think it is acceptable to address the cover letter as "To Whom It May Concern" if you do not know the recruiter or hiring manager name. In my experience, I often see this on cover letters. I would not address it to a specific person unless you are 100% sure it is the correct person. In my opinion, I think it looks worse to address it to the wrong person rather than using "To Whom It May Concern". Be mindful that not all companies will provide you with the name of the recruiter or hiring manager if you ask for it. For confidentiality reasons, some larger companies may not offer to provide this to you and will instead recommend you address it more general.
Answered by Sebastian, Hiring Expert at Grace, on Friday, March 25, 2016
There are several possible options here:

  • To whom it may concern
  • Dear Recruiter
  • Dear Hiring Manager
  • Dear HR Manager/Director
  • Dear Talent Acquisition Team

Generally I think that there is no real right or wrong. Unless you know specifically whom to address your letter to, a more general form of address is fine. Not every company is set up the same way which means that some companies might have a Talent Acquisition team while in other companies the HR Managers might be responsible for recruiting. 

I personally would address it to the Hiring Manager as there will always be a Hiring Manager who actually wants to fill the position regardless of how the HR team is structured. 
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